Make-up days for students and staff are included in the annual school calendar, which is approved by the Charlotte-Mecklenburg Board of Education. The calendar also indicates whether a severe weather day will be an optional teacher workday or a required annual leave day for staff. When the public is notified of school closings or delays, the Communications staff will include an explanation of the codes.
On a Code A day, all 10-, 11- and 12-month employees will report to work, use annual leave, use personal leave or take the day without pay. Non-exempt employees with previously accrued compensatory time may use it, or make up the time in the same week with supervisory approval.
Ten-month employees may also choose not to work on a Code A day and make up the time with the approval of a principal or other supervisor. Employees who select the make-up option will be charged a day without pay and will not be able to use annual leave or sick leave. Employees who did not work on a Code A day must sign a form indicating how the day will be charged (annual leave, the flex exchange described below or the make-up option). The office of the chief operating officer will provide specific information and forms when a Code A day occurs
The flex-exchange option allows 10-month licensed employees on the teacher pay schedule to exchange a flex certificate earned in a workshop for an optional teacher workday. The certificate must be submitted to the school payroll secretary and the absence code is 34. A maximum of two flex certificates may be exchanged each year.
Eleven- and 12-month employees do not have a make-up option. Nine-month employees may take an annual leave day or a day without pay.
On a Code B day, all 11- and 12-month employees will report to work, use annual leave or take the day without pay. Nine-month employees will use available annual leave or take the day without pay. Ten-month employees not subject to required annual leave days (i.e., secretaries) have the same options as 11- and 12-month employees. Ten-month employees subject to required annual leave days (i.e., teachers and teacher assistants) are required to use annual leave for a Code B day. Employees who are required to take leave do not have a make-up option. Non-exempt employees who do not have annual leave days may use previously accrued compensatory time or make up the time in the same week with supervisory approval.
Code C is used in extremely hazardous weather. Only personnel designated as essential will report to work, provided they are able to travel safely.
Teachers and teacher assistants who are employed the first day of the school year and work the entire year earn 10 days of annual leave during that year. Ten days are designated mandatory annual-leave days on the academic calendar. To avoid a negative annual-leave balance and a pay deduction at year-end, these employees should report to work on all optional workdays. New 10-month employees who begin work after the first day of the school year should also work on all optional workdays; however, these employees may have a pay deduction at the end of the year if they do not earn enough leave to cover the calendared annual-leave days they use.